How to set up SharePoint permissions for templates
We recommend that you create a separate SharePoint document library on your SuperOffice Document site for your templates.
Permissions to the SharePoint document library for SuperOffice templates
People who will edit the templates should have Permission level edit. For instance, create a Microsoft Entra (formerly AAD) domain group named template-editors.
All other users of SuperOffice Online must have Permission level Read. This is necessary because they must read it when creating document.
All domain groups with access to the document library must be added to the template library.
If all users can edit templates you don’t need to do anything, since you have already granted edit permissions on the site level.
Step 1 – Select the SuperOffice template library
Navigate to the site where the template library resides.
Open Site contents, left menu in a SharePoint site.
Choose your SuperOffice template library.
Step 2 – Stop inheriting permissions
In order to control access to you SuperOffice document library, you must stop inheriting permissions. Stop inheriting also makes it possible to grant permissions.
In your SuperOffice document library - click on the cog-wheel and then Library settings.
Click on Permissions for this document library.
Choose Stop Inheriting Permissions.
Step 3a – Change permissions
Follow these steps if the Microsoft Entra domain groups already exist. If the groups do not exist or you need to add a group that can edit, go to step 3b.
Select the groups.
Click on Edit User Permissions.
In the next dialog, choose Read and press OK.
Step 3b – Grant permissions
Click on Grant Permissions.
In Invite people.
Type in and add Microsoft Entra domain groups. Members of these groups will automatically get access.
Tick off Share everything in this folder, even items with unique permissions.
Tick off Send an email invitation. There will be a lot of emails that the users will wonder about.
For normal users, not editors: Select a permission level Read.
For editors, members of your Template Editors: Select a permission level Edit.
When your done adding groups, press Share.
Step 4 – Review the SharePoint site groups
We recommend that you remove user permissions for the standard SharePoint groups Members and Visitors, and that you limit the number of members in the Group owner. Make sure there are no user accounts in this group, only service accounts.
